DOCUMENTS
Let the computers capture, sort your incoming documents
ReadSoft's DOCUMENTS automates the tedious work of capturing, sorting and indexing documents. Just gather all your incoming documents, whether they are electronic or paper and let our software do the rest.
Automatic capture, classification and indexing of documents means more efficient administration across the organisation, which in turn leads to faster processing times and reduced costs.
Automated classification
ReadSoft's DOCUMENTS product analyses each incoming document and determines what type of document it is. Is it an insurance claim, an invoice, an order form, a loan application, a damage report, medical claim, a letter, a credit application, a change of address etc?
The software classifies any document automatically and also bundles the documents into logical groups, for example, all documents belonging to a certain case.
Indexing documents for easy retrieval
After documents are classified, DOCUMENTS extracts key information from the documents. Whether you are looking for account numbers, insurance numbers, names or addresses, DOCUMENTS finds and extracts the information automatically.
This information, together with the classified document, is then ready to enter your business system. This means that all the key information for any specific case is available in digital format.
What's more, the extracted information is completely searchable, giving you the ability to retrieve your documents at any given time.
Suitable for you if:
Your organisation handles large amounts of documents and spends a lot of time on sorting and filing them.
With DOCUMENTS, you will:
Increase efficiency
Faster and more accurate document sorting and distribution will boost your efficiency.
Improve control
Immediate access to status reports and audit trails means better insight into your business-critical information flow.
Improve working conditions for staff
Allow staff to concentrate on case handling instead of document sorting.
Increase transparency
A complete audit trail will help you comply with legislation such as SOX.
Technical capabilities
DOCUMENTS can be seen as a funnel for all your incoming business documents. No matter how they arrive (paper, fax, email, PDF, etc.), the documents are incorporated into the flow.
The software reads a document much like humans do. It looks for identifiers such as logotypes, keywords, combination of words and layouts.
But unlike humans, it can also use barcodes, for example, to determine what kind of document it is and which group it belongs to.
A typical example
An incoming insurance case contains a standard form, a damage report and a letter. DOCUMENTS determines the type of each document and keeps the case together as it is fed into the case management system.
These three documents are grouped together as one large, common document and presented to the person responsible for handling. Since DOCUMENTS has extracted the key data, the document can be connected to the correct case and the person responsible for it. It is also immediately searchable in your archive or business system.
Business system integration
The data from DOCUMENTS is seamlessly fed into any ERP system, archive or case management system.